2012 Information & Policies

Event Space:
Space Is Deemed Confirmed And Held On A Definite Basis Upon the Receipt Of a Signed Contract and Deposit (If Applicable).
Waikiki Beach Marriott Resort & Spa Reserves the Right to Move Events to Adequate Facilities in Accordance with the Final Guarantee

Event Specifications:
Layout, Food & Beverage Items, Audio Visual Equipment, and All Other Related Details are to Be Finalized 30 Days Prior to Event.

Event Times:
Events Shall Begin And Conclude By the Time Listed on The Banquet Event Order.
Time Extension Is Not Guaranteed and Overtime Charges Will Be Assessed at a Minimum of $300.00 Per Hour Plus Tax.

Final Guarantee:
Guarantees Are Required For All Catered Food And Beverage Events.
Final Guarantee Amount(S):
Per Person
Amount of Food & Beverage
Confirmed (3) Business * Days in Advance, or the Expected Number Will Be Used.
Guarantee Is Not Subject To Reduction
Business Hours Are Considered To Start at 6:00 A.M. On Monday and End at 6:00 P.M Friday.
Saturday, Sunday and Holidays Are Excluded.

Service Charge and Taxes:
A 20% Taxable Service Charge Will Be Applied To All Food, Beverage and Audio Visual Equipment Items. A Minimum Of 85% Is Allocated Toward Wages And Tips For Employees.
Effective July 1, 2012, a 21% Taxable Service Charge Will Be Applied To All Food, Beverage and Audio Visual Equipment Items. A Minimum Of 85% Is Allocated Toward Wages and Tips For Employees.
A 5% Taxable Surcharge Will Be Applied To All Room Rental Rates.
A 4.71% General Excise Tax Is Applied To All Items
Rates Are Subject To Change without Prior Notice

Food and Beverage Provisions:
All Food & Beverage Items Must Be Provided By The Waikiki Beach Marriott Resort & Spa and Consumed On Premises
No Food Or Beverage, Alcoholic Or Otherwise Shall Be Brought Onto The Function Premises By the Patron, Guests, Invitees, Attendees or Independent Vendors or Contractors Hired By the Patron From Outside Sources.
If Outside Food Or Beverage Is Brought Into Any Events The Resort Reserves The Right To Retain Such Food or Beverage Until the Conclusion Of the Event.

Outdoor Events:
In the Event of Inclement Weather, the Decision to Move Indoors Will Be Made By 1:00pm.
Additional Labor Fees Will Apply Should the Event Require A Reset.

Labor Charges:
A Labor Charge Will Be Applied to any Food & Beverage Event That is Below the Minimum.
A $200.00 Chef Fee Will Be Applied to Each Attended Food Station.
A $200.00 Bartender Fee per Hour Will Be Applied per Bar.
Additional Labor Charges May Be Assessed as Deemed Necessary.

Billing and Credit:
If Direct Billing Is Requested, Our Accounting Department Requires That a Credit Application Be Completed And Signed 15 Days Prior to the Event Start Date.
If Approved For Direct Billing, Our Accounting Department Will Send A Letter Of Approval Along With The Credit Amount.
Should Direct Billing Not Be Approved, Full Pre-Payment Will Be Due Prior to the Group’s Arrival and/or the First Banquet Event.
Please Request a Credit Application From An Event Manager.

Audio Visual Equipment:
A Varied Selection Of Audio Visual Equipment and Services are Available on a Rental Basis and Can Be Ordered Through an Event Manager.

Parking:
A Special Parking Rate Is Available to Guests Attending any Event With Proper Validation Self Parking:$8.00
Valet Parking: $12.00
(Up To 12 Hours – No Overnight Parking)

Safety and Security:
The Resort Will Not Assume Responsibility and Liability for the Damage or Loss of Any Merchandise or Articles Left on the Property; Prior To, During or Following an Event.
An Event Manager Can Assist with Separate Security Arrangements with a Bonded, Insured and Approved Security Contractor.

Shipping & Receiving:
Please Address Your Boxes Or Packages As Indicated Below:
Waikiki Beach Marriott Resort & Spa
2552 Kalakaua Avenue
Honolulu, Hi 96815
Group Name:
Event Date:
Event Manager’s Name:
Please Have Boxes Numbered “1 Of 3”, “2 Of 3”, Etc…This Will Make it Easier for the On-Site Contact to Know When Shipments are Incomplete. It is also Recommended That the On-Site Contact Bring the Appropriate Tracking Numbers.
Due To Limited Storage, the Resort Will Accept Small Packages No Earlier Than 3 Days Prior to an Event. Any Item Over 100 Pounds and/or More Than 20 Boxes Must Be Delivered to a Drayage Company or Storage and Delivery at a Later Time. An Event Manager Can Provide a List of Drayage

Additional Items:
Please Discuss Any Additional Event Requests Or Requirements With Your Event Manager.